Free
€0
After trial · 1 project · no time limit
- Backward planning for 1 production
- Phases, milestones, items
- Kanban per phase
Audiovisual project management software: from brief to delivery
An audiovisual production rarely derails in the edit — it derails during prep. Your delivery date is fixed: broadcast, client or festival will not wait. Orchesia builds your plan backward from it, with clear phases, milestones and priorities.
Three situations that derail audiovisual productions before delivery
A brief or script signed off too quickly
Concept, deliverables, and constraints remain vague. Changes arrive mid-production and force reshoots and cost overruns.
Realizing too late that delivery won't hold
Pipeline milestones and priorities are not set upfront. As the date approaches, too much is left to do and the team makes trade-offs under pressure.
A schedule built on optimistic assumptions
Timelines are constructed without structured backward planning or realistic buffers. As delivery approaches, delays compound and post-production goes into crisis mode.
What Orchesia gives you
Solutions built for the way your teams actually work
Phases, built backward from the delivery date
Break your production into phases: development, pre-production, shoot, post-production, delivery. Working back from the delivery date, these phases form the backbone of the backward plan, shared across the whole team.
Concrete deliverables in each phase
List the real tasks in each phase, estimate the workload for each item, and distribute it across team members. Nothing stays implicit: everyone knows what they own.
Workload distributed by cycle
Organize your items over time in cycles and visualize workload period by period. You spot high-pressure weeks and avoid stacking all the work right before delivery.
Visual tracking: Kanban and charts
Track progress with Kanban boards and customizable charts. Each phase's status is readable at a glance: delays show up early, not the night before.
Organize your production backward, from the delivery date
Three steps to build your backward plan, from scoping to tracking.
Set your phases through to delivery
The delivery date is known: place your phases on the calendar (development, pre-production, shoot, post-production) working back toward delivery. This is the core of the visual backward plan, in a tool built for the project.
Create and prioritize items in each phase
In each phase, define and create the items to be completed, then prioritize them with a decision-support board (Must, Should, Could, Won't). Everyone knows what is essential for delivery and what can wait.
Manage multiple productions
Once you're coordinating multiple productions in the same workspace, cycles let you plan cross-project work: assign people and their hours per week, organize items by drag and drop, and see at a glance whether workload stays within team capacity. Build as many custom charts as you need to track activity against your own indicators.
Crew availability, freelancers included
DoP, editor, colourist: each is committed elsewhere on their own dates. The workload view combines assignments across all your productions with recorded unavailability, before you block a shooting week.
The original shooting schedule, and what it became
Record the schedule signed off in pre-production. When a day is lost to weather or a cast conflict, the knock-on effect on delivery is quantified rather than estimated.
The broadcaster sees progress without entering production
Executive producer, channel, end client: Visitor seats give a read-only view of delivery milestones without exposing the shooting schedule or taking a paid seat.
Avant
Without structured backward planning
Production starts on uncertain ground.
- Brief or script signed off quickly, concept and deliverables still vague
- Backward planning absent or locked in a static file
- Unclear priorities and pipeline milestones never set
- Delays piling up with no visibility on what matters most
- Post-production in crisis mode as delivery approaches
Apres
With Orchesia
Production advances backward from the delivery date.
- Delivery date set as the anchor point
- Phases and milestones visible working back from delivery
- Clear priorities (Kanban) and milestones tracked
- Delays spotted early, trade-offs possible before the crunch
- Teams delivering calmly, without last-minute crunch
What methodological rigour changes, measured
PMI compares organisations mature in project management with those that are not, on the same indicators.
- 63% vs 39%
meet the original schedule
PMI, Pulse of the Profession 2020, 3,060 practitioners - 67% vs 46%
meet the original budget
PMI, Pulse of the Profession 2020 - 70% vs 53%
meet the original scope
PMI, Pulse of the Profession 2020
Organize your production for free
30-day free trial · No commitment · No credit card
At the end of the trial, continue free on a simplified project, or choose a paid plan for multiple projects and structured mode.
Paid plans
From€15/month
For complex productions and multi-project teams
- Multiple projects
- Structured mode (WBS, PERT, Gantt)
- AI credits
- Multi-seat collaboration
Frequently asked questions
No. You can build a production backward plan for free (a simplified project), without a credit card. Advanced features (multiple projects, structured mode, AI) are on paid plans.
Yes: start from the delivery date and organize backward into phases and milestones. Learn more about backward planning.
No. Orchesia works upstream to scope and plan the production: backward planning, phases, milestones, and priorities. It is not a scheduling or call-sheet tool.
Yes. Simplified mode (backward planning) covers the majority of productions with a fixed delivery date; structured mode serves long productions with complex dependencies.
No. Orchesia is primarily a structuring tool for the team driving the project. Certain items can be shared without vendors needing to log in.
A few hours is all it takes. The tool is built on familiar concepts: phases, milestones, priorities, and backward planning from the delivery date.
Further reading
The methods behind the tool, explained in detail.
Hidden dependencies: why blockers appear too lateMost project delays do not come from tasks running long. They come from dependencies nobody modelled — discovered at the moment they block something.
What is the critical path in project management?The critical path is the longest chain of dependent tasks in a project. It sets the minimum duration — and any delay on it moves the end date.
Your delivery date is set. Your backward plan can be too.
Set phases, milestones, and priorities for one production, for free. Upgrade to paid plans for complex productions and structured mode.
30-day free trial • No commitment • No credit card