Free
€0
After trial · 1 project · no time limit
- Backward planning for 1 production
- Phases, milestones, items
- MoSCoW Kanban per phase
Software for heads of production: coordinate and hit the delivery date
As head (or manager) of production, you hold the line: coordinate phases, arbitrate priorities, keep delivery date in sight. Orchesia gives you backward planning, priorities, and workload per cycle — without chasing information.
Three situations every head of production knows
Each department moves in its own lane
Direction, shooting, post-production, vendors: everyone follows their own thread, no one has the big picture. Trade-offs come too late.
Scope overflows, the date doesn't move
Versions, formats, retakes: requests pile up without arbitration. Delivery approaches and too much remains to do.
Overload discovered too late
Team and vendor workload is never compared to real capacity. Delays only show when post-production is already underwater.
Your role, tooled up
What Orchesia changes for a head of production
The whole production on the same course
Backward planning from delivery date becomes the shared reference. Each department sees phases, milestones, and what must be ready — without a meeting to rediscover it.
Priorities you truly arbitrate
Prioritize tasks and deliverables with a Must / Should / Could / Won't Kanban. You decide what ships and what waits — explicitly, not by default.
Workload under control, period by period
Visualize workload per cycle against team and vendor capacity. You spot tense weeks before they force a rush.
Visual tracking: Kanban and charts
Manage tasks and deliverables on Kanban boards per phase (Must, Should, Could, Won't) and build the charts you need. Each phase's status is readable at a glance — for you and the team.
Your daily life as head of production, from scoping to tracking
Three stages to hit delivery.
Set backward planning from delivery
Place your phases (development, pre-production, shooting, post-production) working back from delivery date. The whole production shares the same course.
Arbitrate tasks and deliverables by priority
In each phase, create items (tasks, deliverables) and decide with MoSCoW Kanban. Your arbitration becomes visible to the whole team.
Manage workload and multiple productions
With cycles, allocate people and hours, track workload against team and vendor capacity, and build the charts you need to follow progress.
Real capacity against the commitments made
Cycle planning sets what has been sold against what the team can produce over the period. The gauge fills as you assign: the breaking point appears before the commitment, not after.
Absences built into the load calculation
Time off, training, unavailability: recorded once, they feed the workload view across every project. A week that looks covered stops being so when two people are away.
A production variance that is measured, not felt
The reference schedule recorded at the start of production lets you say which step slipped and by how much. That is what separates an arbitration from a war of attrition.
Peak load and days over capacity, as a chart
Three capacity-specific measures: average load, peak load and number of days above 100%. Broken down by person or project, over the period you choose. What used to be argued from instinct becomes a curve.
Offres payantes · mode structuré
Feature film or series with heavy dependencies? Switch to structured mode.
On a long production with heavy dependencies, Orchesia calculates the critical path between phases for you (editing doesn't start before shooting ends) and generates the schedule from project structure (WBS, dependencies/PERT, Gantt chart) — with AI-accelerated formatting.
Avant
Without a shared course
Production moves in scattered order.
- Departments each moving on their own
- Scope never decided (versions, retakes piling up)
- Contradictory priorities between tasks and deliverables
- Team / vendor workload never compared to capacity
- Post-production rush as the only way out
Apres
With Orchesia
Production moves behind the same course.
- Shared backward planning from delivery date
- Scope explicitly arbitrated (Must, Should, Could, Won't)
- Clear priorities between tasks and deliverables
- Workload anticipated period by period
- Delivery met by arbitrating scope, not sacrificing the team
Budgets slip as often as schedules
And for the same reason: what was estimated before kickoff, not what was tracked after.
- 43%
of projects finish with a variance against the original budget
PMI, Pulse of the Profession 2018, 4,455 practitioners - 28%
of failed projects cite inadequate cost estimation
PMI, Pulse of the Profession 2018 - 67% vs 46%
mature organisations meet the original budget, against immature ones
PMI, Pulse of the Profession 2020
Coordinate your production for free
30-day free trial · No commitment · No credit card
At the end of the trial, continue free on a simplified project, or choose a paid plan for multiple projects and structured mode.
Paid plans
From€15/month
For complex and multi-project productions
- Multiple projects
- Structured mode (WBS, PERT, Gantt)
- AI credits
- Multi-seat collaboration
Frequently asked questions
No. You can coordinate backward planning for one production for free (a simplified project), without a credit card. Advanced features (multiple projects, structured mode, AI) are on paid plans.
No. Orchesia works upstream to scope, plan, and coordinate: backward planning, phases, milestones, priorities. It is not a production office or call sheet tool.
Not quite: the producer owns financing and overall responsibility; the head (or manager) of production coordinates day-to-day fabrication. Orchesia primarily tools this coordination role.
Yes. On a paid plan, you manage multiple projects in the same workspace, track workload per cycle, and build your dashboards.
No. It's primarily the production team's tool; items can be shared with vendors without them needing to log in.
A few hours. The tool builds on familiar concepts: phases, milestones, priorities, and backward planning from delivery date.
Further reading
The methods behind the tool, explained in detail.
Hidden dependencies: why blockers appear too lateMost project delays do not come from tasks running long. They come from dependencies nobody modelled — discovered at the moment they block something.
What is the critical path in project management?The critical path is the longest chain of dependent tasks in a project. It sets the minimum duration — and any delay on it moves the end date.
Your production needs a course. Give it to them.
Set backward planning, arbitrate scope, and hit delivery — free on one production. Upgrade to paid plans for multiple projects and structured mode.
30-day free trial • No commitment • No credit card